Operation Coordinator

About KoddiWe are a global technology company with software and services that help top digital marketplaces effectively monetize their first-party audiences through industry-leading commerce media technology and strategy. Our enterprise platforms leverage first-party data to drive marketplace revenue and profit by improving user experience and target shoppers throughout the purchase path. Koddi’s platforms enable any advertiser, any marketplace, in any industry to increase awareness, generate demand, and drive revenue.

We are committed to driving innovation and growth in the commerce media space.As part of that commitment, we’ve launched Koddi Academy, a learning platform designed to provide expert knowledge, competitive insights, and practical strategies for thriving in this fast-growing industry. Explore our latest certification course, to deepen your expertise and stay ahead in the evolving world of commerce media.You can also sign up for our waiting list to be notified when new courses are released. Get started today at Koddi Academy.Job SummaryWe are seeking a Full Time or Part Time Operations Coordinator to take ownership of the day-to-day operational, administrative, and compliance responsibilities of Koddi GmbH.

This role goes well beyond traditional office management and is critical to ensuring that our German entity operates in full compliance with local and EU regulations while enabling leadership to focus on growth and strategy.You will act as the central point of coordination for operations, HR administration, financial preparation, and compliance, working closely with external advisors and Koddi’s US headquarters.What You’ll DoOperations & Legal Entity AdministrationManage day-to-day operations of Koddi GmbH as a German legal entityCoordinate office services, vendors, contracts, and suppliersHandle correspondence with German authorities, banks, and service providersMaintain structured repositories for invoices, contracts, and compliance documentationFinancial Administration & ComplianceInvoice processing, bill pay preparation, and expense managementMaintain expense receipt repositories and enforce expense policiesCoordinate preparatory bookkeeping and reconciliations with external tax advisors Support budget overviews and financial reporting for headquartersHR Administration & Employee SupportManage onboarding and offboarding processes for Germany and support coordination for France and SpainSupport employees with visas, insurance, statutory benefits, and form completionAdminister fringe benefits (e.g., Job Ticket, cafeteria subsidies)Track vacation and support employee lifecycle administrationCompliance & Risk ManagementSupport GDPR administration and coordination with external data protection advisorsEnsure adherence to German labor, tax, and workplace regulationsIdentify process gaps and support implementation of compliant proceduresCross-Border & Headquarters CoordinationPrepare reports and documentation for US headquartersTranslate key documents between German and EnglishSupport cross-border administrative coordination for France and SpainTravel & Event CoordinationCoordinate business travel bookings, billing, and visa-related logisticsSupport company events, meetings, and hospitality arrangementsWho You AreProven experience in operations, office management, HR administration, or compliance within a German GmbHStrong understanding of German labor law, administrative processes, and business practicesExperience coordinating with tax advisors, payroll providers, and external vendorsFluent German and English (written and spoken)Highly organized, detail-oriented, and comfortable handling sensitive information